Skip over global navigation links
U.S. Department of Health and Human Services

Essential Elements of Information

Essential Elements of Information (EEIs)

ESF #8 Incident Manager (IM) Botulinum Food Contamination
Information Collection Plan

This is a template for a response Information Collection Plan (ICP) related to a release of botulinum food contamination. It is designed to provide a reference document for the Emergency Management Group (EMG) Information Cell when collecting information regarding a response to a foodborne contamination incident involving botulinum. It is not designed to be used “as is” and must be modified to obtain the maximum benefit. EEIs should be added or deleted to the ICP for each operational period depending on the specific circumstances and phase of response. The EEIs are designed to provide the Incident Manager (IM) situational awareness of the incident.

The Information Cell is responsible for completion of the matrix with the assistance of the Department/Agency, or OPDIV/STAFFDIV identified to provide input. It is preferable to distribute the plan prior to the start of the next operational period to allow providing agencies and elements planning and acquisition time.

Instructions for the completion of ESF #8 Essential Elements of Information (EEI) Worksheet for a response to botulinum food contamination:

  1. Prior to distributing the ICP, the EMG Information Cell should select the EEIs that are to be collected for the Operating Period specified.
  2. Column 1 – EEI Number - The reference number assigned to each EEI to be collected.
  3. Column 2 – Essential Element of Information - The category/functional element of data to be collected.
  4. Column 3 – Specific Information Required - The question to be answered or data to be provided by department/agency, or OPDIV/STAFFDIV identified in Column 4.
  5. Column 4 – Data Collector (s) - The department/agency or OPDIV/STAFFDIV responsible for providing the requested information to the EMG Information Cell.
  6. Column 5 – Data Source(s) - To be completed by the Data Collector. The source used by the data collector. Specify the name of report, providing agency, etc.
  7. Column 6 – Deliverable Mechanism - To be completed by Data Collector. Specify how the requested information will be provided to the EMG Information Cell (e.g., department/agency Situation Report, e-mail, phone call, posted to Web EOC or Homeland Security Information Network (HSIN), etc.)
  8. Column 7 – Suspense/Frequency of providing data to EMG Information Cell - To be completed prior to distribution (i.e. NLT 0700 hours, as required)
EEI # (1) Essential Elements of Information (2) Specific Information Required (3)

 

Data Collector(s) (4) Data Source(s) (5) Deliverable Mechanism (6) Frequency of Providing Data to EMG Info Cell (7)
1 Assessment of Intelligence What is the source of the credible intelligence?
Who is providing the information regarding the Intel?
Is the intelligence corroborated among multiple credible sources?
What is the Intel estimate or evaluation criterion by which we will assess and evaluate?
OSSI
POC:
Phone:
Email Address:
Intelligence Agency Secure Delivery Mechanism As necessary
2 Assessment of Intelligence Who within HHS needs to be read on to this information?
Will we choose to limit access to the SOC?
Who within the EMG should receive advance notification?
Who within subordinate agencies should be read on?
What is the criterion for “Need to know” access?
OSSI
POC:
Phone:
Email Address:
Intelligence Agency Secure Delivery Mechanism  As necessary
3 Assessment of Intelligence How will we filter intelligence for the Secretary so that she receives relevant intelligence and is not overwhelmed with insignificant or redundant information? Sec HHS
POC:
Phone:
Email Address:
Intelligence Agency  Secure Delivery Mechanism As necessary
4 Assessment of Intelligence How will intelligence affect our response timelines and activities? 
Can we anticipate response changes affected by intelligence?
ASPR
POC:
Phone:
Email Address:
Intelligence Agency Secure Delivery Mechanism As necessary
5 Assessment of Intelligence Where may the event take place?
What are the estimated numbers of exposures?
What serotype(s) may be involved?
Does the intelligence specify a mode of entry?
What is the source of the contamination?
OSSI
POC:
Phone:
Email Address:
Intelligence Agency Briefing Immediately / Until Complete
6 Planning and Coordination What is the scope of the response?
What are the NOC plans?
ASPR
POC:
Phone:
Email Address:
NOC LNO Briefing Immediately / Until Complete
7 Planning and Coordination Can we implement strategies to prevent or mitigate the attack? ASPR
POC:
Phone:
Email Address:
Local agencies
State agencies NOC
Briefing Immediately / Until Complete
8 Planning and Coordination Who are the available botulinum toxin SME’s? POC:
Phone:
Email Address:
OPEO Email
Telephone
Once
9 Planning and Coordination Are ESF #8 LNOs positioned with the correct organizations (ESF #8, SLTT agencies)? ASPR
POC:
Phone:
Email Address:
CDC
FDA
NOC
OPEO
Briefing
Email
Telephone
Web EOC
Immediately / Ongoing
10 Planning and Coordination What other interagency partners LNOs are needed? POC:
Phone:
Email Address:
Agencies Briefing
Email
Telephone
Web EOC
Ongoing
11 Planning and Coordination What are the appropriate agencies to contact?
Who are the department and agency executive POCs?
EMG
POC:
Phone:
Email Address:
OPDIVs
Agencies
NOC
Briefing
Email
Telephone
Web EOC
12 Planning and Coordination Who are the Incident Response
Coordination Team (IRCT) Members?
OIC?
What capabilities are required?
What capabilities are available?
Where are the various Incident Command
Posts (ICP) located?
ASPR
POC:
Phone:
Email Address:
OPEO
CDC
NOC
Briefing
Email
Telephone
Web EOC
Immediately / Until Complete
13 Planning and Coordination What are the SLTT plans for requesting / receiving and distributing antitoxins?
What are the SLTT plans for receipt of SNS?
How will the antitoxin be allocated?
How will CDC/SNS distribute antitoxin?
ASPR
POC:
Phone:
Email Address:
CDC
NOC
Briefing Email Telephone Web EOC Immediately / Until Complete
14 Planning and Coordination What is the regulatory status on use of the antitoxin? IRCT / EMG
POC:
Phone:
Email Address:
FDA
CDC
Local agencies
State agencies
Briefing
Email
Telephone
VTC
Web EOC
Immediately / Until Complete
15 Planning and Coordination What is the projected quantity of antitoxin required? IRCT / EMG
POC:
Phone:
Email Address:
NOC
CDC
Local agencies
State agencies
Briefing
Email
Telephone
VTC
Web EOC
Immediately / Until Complete
16 Planning and Coordination What are the mass allocation/dispensing regulatory requirements?
Is a EUA required?
What State and local agencies will be responsible for acquiring and distributing antitoxin and ventilators?
What is their contact information?
IRCT / EMG
POC:
Phone:
Email Address:
OPDIVs
Agencies (FDA and CDC)
Briefing
Email
Telephone
VTC
Web EOC
Immediately / Until Complete
17 Planning and Coordination What is the antitoxin distribution plan? EMG
POC:
Phone:
Email Address:
DSNS Briefing
Email
Telephone
Web EOC
 
18 Planning and Coordination Has the State maximized use of EMAC? HHS
POC:
Phone:
Email Address:
States

Briefing
Email
Telephone
VTC
Web EOC

 
19 Planning and Coordination Have treatment protocols been communicated? EMG
POC:
Phone:
Email Address:
AHRQ
States
Briefing
Email
Telephone
VTC
Web EOC
 
20 Planning and Coordination Have any service animals been fed contaminated food? RECs
POC:
Phone:
Email Address:
ASPR
OPDIVs
Agencies
Federal Partners
Briefing
Email
Telephone
Web EOC
Immediately / Until Complete
21 Planning and Coordination Have foreign counties offered support?
Will support be accepted?
POC:
Phone:
Email Address:
FEMA Briefing
Email
Telephone
VTC
Web EOC
 
22 Planning and Coordination Is the State’s antitoxin reception and distribution plan effective?
Has the federal government received a request from the State to provide support (antitoxin & ventilators)?
EMG
POC:
Phone:
Email Address:
State Public Health Officials Briefing
Email
Telephone
VTC
Web EOC
 
23 Planning and Coordination What is the effectiveness of antitoxin? EMG / ASPR
POC:
Phone:
Email Address:
CDC (DSNS)
FDA
Email
Telephone
Web EOC
PHIN
EpiX
HAN
 
24 Planning and Coordination What is the availability of ESF #8 partner assets?
What is the requirement (i.e., what has been requested by the SLTT or IRCT)?
What are the casualty estimates for the total medical treatment facilities in the affected area? (both fixed and deployable)
EMG / ASPR
POC:
Phone:
Email Address:
ASPR
OPDIVs
Agencies
NOC
Local agencies
State agencies
ESF #8 Partners
Briefing
Email
Telephone
Web EOC
Immediately / Ongoing
25 Planning and Coordination

What type of antitoxin is needed?
What is the availability of the antitoxin?

Are there international capabilities available to provide antitoxin?

Can reduction of dose be used to effectively treat and ensure a level of efficacy?

HHS
POC:
Phone:
Email Address:
FDA
DOD
VA
CDC
DOS
Briefing
Email
Telephone
VTC
Web EOC
 
26 Logistics What is the staging plan? EMG
POC:
Phone:
Email Address:
Deployed assets Briefing
Email
Telephone
VTC
Web EOC
 
27 Logistics Are hospitals reporting shortages of supplies for antitoxin treatment? CDC / DOS
POC:
Phone:
Email Address:
FDA Briefing
Email
Telephone
VTC
Web EOC
 
28 Logistics/ Planning and Coordination Has the FDA placed any restrictions or conditions on the EUA authorization? EMG
POC:
Phone:
Email Address:
FDA
CDC (DSNS)
Briefing
Email
Telephone
VTC
Web EOC
 
29 Logistics Will federal support resources be required to distribute medical materiel and pharmaceuticals from the SNS?
What materials are required from the SNS?
EMG
POC:
Phone:
Email Address:
DSNS Briefing
Email
Telephone
VTC Web EOC
 
30 Finance Who is responsible at the State and local level for tracking requests for federal assistance and associated financial records? IRCT
POC:
Phone:
Email Address:
  Briefing
Email
Telephone
VTC
Web EOC
 
31 Logistics Does the State have regulatory guidance to retain issued materiel? What assets must be returned (non-expendable)? IRCT
POC:
Phone:
Email Address:
DSNS Briefing
Email
Telephone
VTC
Web EOC
 
32 Logistics What medical countermeasure supplies were used?
What manufacturers are available?
What is the funding source?
CDC
POC:
Phone:
Email Address:
CDC (DSNS) Briefing
Email
Telephone
VTC
Web EOC
Immediately / Until Complete
33 Logistics What assets are no longer needed?
Does the demobilization plan release assets in a logical sequence?
IRCT
POC:
Phone:
Email Address:
OPDIVs
Agencies
Federal Partners
ESF ESF #8
Partners
Briefing
Email
Telephone
VTC Web EOC
Immediately / Until Complete
34 Operations

Logistics
Who are the Team Members? OIC?
What capabilities are required?
What capabilities are available?
Is the current intelligence credible to the point of actionable?
Should we consider activating the EMG?
ASPR
POC:
Phone:
Email Address:
CDC
NOC
Briefing
Email
Telephone
Web EOC
Immediately / Ongoing
35 Operations

Logistics
Are deployment rosters current?
Are deployment personnel prepared to deploy (i.e., equipment, supplies, immunizations, etc.)?
Are deployment personnel credentialed?
ASPR
POC:
Phone:
Email Address:
OPDIVs
CDC
Briefing
Email
Telephone
Web EOC
 
36 Operations

Logistics
What are the resource shortfalls?
What are alternate methods that may address shortfalls?
What procedures and policies can be established / implemented to increase capability?
How many ICU / PICU (pediatric) beds are available with staff?
How do we obtain accurate bed data?
IRCT / EMG
POC:
Phone:
Email Address:
OPDIVs
Agencies
Federal Partners
Briefing
Email
Telephone
VTC
Web EOC
Immediately / Ongoing
37 Operations Where are the alert rosters?
Are they up to date?
Can we estimate the staffing requirements?
What HHS or ESF #8 staff capabilities are required and available?
What are the deployment procedures?
What is the contact information?
ASPR
POC:
Phone:
Email Address:
SOPs
EMG Playbook
NOC
CDC
Briefing
Email
Telephone
Web EOC
Immediately / Ongoing
38 Operations What external resources are necessary to combat the threat?
What is the risk of another disaster or emergency occurring simultaneously with this botulinum intoxication response mission?
What internal and external deployment elements may be called upon to apply against then threat?
ASPR
POC:
Phone:
Email Address:
SOPs
EMG Playbook
NOC
CDC
Briefing
Email
Telephone
Web EOC
Immediately / Ongoing
39 Operations Who are the CDC EOC's shift OICs and what is their contact information?
Assemble updated POC rosters.
POC:
Phone:
Email Address:
CDC
NOC
Briefing
Email
Telephone
Web EOC
 
40 Operations What technical equipment may be required to stand up the EMG?
What is the EMG meeting frequency? Who should attend?
ASPR
POC:
Phone:
Email Address:
CDC
NOC
Briefing
Email
Telephone
Web EOC
Immediately / Until Complete
41 Operations What is the NOC Battle Rhythm?
State and local Battle Rhythm?
Agencies Battle Rhythm?
Federal Partners Battle Rhythm?
ASPR
POC:
Phone:
Email Address:
OPDIVs
Agencies
Federal Partners
Briefing
Email
Telephone
Web EOC
mmediately / Until Complete
42 Operations What support / assets can federal medical entities provide (e.g. DOD, VA, FMS, etc.)?
What hospitals require augmentation?
EMG
POC:
Phone:
Email Address:
CDC
NDMS
DOD
VA
Briefing
Email
Telephone
VTC
Web EOC
 
43 Operations What AAR items identified need to be addressed real time vs. after the event? TELL
POC:
Phone:
Email Address:
  Briefing
Email
Telephone
VTC
Web EOC
Immediately / Until Complete
44 Assessment of Public Health / Medical Needs What is the capability of State and local public health agencies?
What are the local health care / medical capabilities?
ASPR
POC:
Phone:
Email Address:
RECs
CDC
NOC
Briefing
Email
Telephone
Web EOC
Immediately / Until Complete
45 Assessment of Public Health / Medical Needs What State agencies are involved? ASPR
POC:
Phone:
Email Address:
RECs
CDC
FDA
NOC
Briefing
Email
Telephone
Web EOC
Immediately / Until Complete
46 Assessment of Public Health / Medical Needs What waivers are required? EMG
POC:
Phone:
Email Address:
RECs
OPDIVs
Agencies NOC
Briefing
Email
Telephone
VTC Web EOC
Immediately / Until Complete
47 All-hazard Public Health and Medical Consultation, Technical Assistance and Support Who are the Technical Experts? What are their duties and responsibilities? ASPA
POC:
Phone:
Email Address:
ASPR
OPDIVs
Agencies
Briefing
Email
Telephone
VTC
Web EOC
Immediately / Until Complete
48 Laboratory Analysis Are State public health labs overwhelmed?
What is the contact information for the laboratories?
ASPR
POC:
Phone:
Email Address:
OPDIVs
Veterinary Health
Agencies
Federal Partners
State agencies
Local agencies
ESF #8
Partners
Briefing
Email
Telephone
Web EOC
Immediately / Until Complete
49 Communications Do the pre-written press releases require updating with facts from this incident?
Is there an additional language translation required?
ASPA/ CDC/ FDA / USDA
POC:
Phone:
Email Address:
ASPR OPDIVs Agencies Briefing
Email
Telephone
VTC
Web EOC
Immediately / Ongoing
50 Communications Who is the HHS spokesperson?
Who is the federal government spokesperson?
ASPA POC:
Phone:
Email Address:
ASPR
OPDIVs
Agencies
Briefing
Email
Telephone
VTC
Web EOC
Immediately / Until Complete
51 Communications Where is the JIC?
What are the manning requirements?
What is the coordination process for press releases?
ASPA / DHS
POC:
Phone:
Email Address:
ASPR
OPDIVs
Agencies
Briefing
Email
Telephone
VTC
Web EOC
Immediately / Until Complete
52 Communications Has the international community been notified? OGHA POC:
Phone:
Email Address:
CDC
ASPR
FDA
WHO
Briefing
Email
Telephone
VTC
Web EOC
 
53 Communications What is the status of the State and local communications channels and technologies, to include alternate formats and languages for persons with limited English proficiency and persons with disabilities?
What is the frequency and who conducts the pubic updates?
EMG
POC:
Phone:
Email Address
USDA
OSG
FDA
DHS
Briefing
Email
Telephone
VTC Web EOC
 
54 Communications Have we integrated the dairy industry leadership into our response effort? EMG
POC:
Phone:
Email Address:
FDA Industry Leaders Briefing
Email
Telephone
VTC
Web EOC
 
55 Communications Have the HHS and ASPR websites been updated? EMG
POC:
Phone:
Email Address:
  Briefing
Email
Telephone
VTC
Web EOC
 
56 Patient Movement What Federal Coordinating Center (FCC) Patient Reception Areas (PRAs) should be activated / alerted? EMG
POC:
Phone:
Email Address:
OPDIVs
Agencies
NOC
Briefing
Email
Telephone
VTC
Web EOC
Immediately / Until Complete
57 Patient Movement What are the patient movement requirements? IRCT / EMG /
Patient
Movement
Coordination
Cell
POC:
Phone:
Email Address:
State or local hospitals Briefing
Email
Telephone
VTC
Web EOC
Immediately / Ongoing
58 Patient Movement What patient movement resources are available? IRCT / EMG
POC:
Phone:
Email Address:
ESF #8 Patient
Movement
Coordination
Cell
Briefing
Email
Telephone
VTC
Web EOC
Immediately / Ongoing
59 Patient Movement What provisions should be made to accommodate the transport of at-risk populations? IRCT / EMG
POC:
Phone:
Email Address:
OPDIVs Briefing
Email
Telephone
VTC
Web EOC
Immediately / Ongoing
60 Patient Movement Will DOD be available to support? IRCT / EMG
POC:
Phone:
Email Address:
DOD, ESF #8
Patient
Movement
Coordination
Cell
Briefing
Email
Telephone
VTC
Web EOC
Immediately / Ongoing
61 Patient Movement Is the FEMA National Ambulance Contact needed to support? IRCT / EMG
POC:
Phone:
Email Address:
OPEO/DPP
Amb Proj
Officer
Briefing
Email
Telephone
VTC
Web EOC
Immediately / Ongoing
62 Surveillance, Investigation, and Protective Health Measures What is the pertinent information for each identified botulinum food contamination case (date, time, location, exposure, etc)? IRCT / EMG
POC:
Phone:
Email Address:
NOC
CDC
Local agencies
State agencies
Briefing
Email
Telephone
VTC
Web EOC
Immediately / Until Complete
63 Behavioral Health What is the status of mental health facilities in the affected region?
What is the plan for behavioral health surveillance during and after the event?
Are federal responder resiliency (mental health) programs in place?
IRCT / EMG
POC:
Phone:
Email Address:
SAMHSA Briefing
Email
Telephone
VTC
Web EOC
 
64 Behavioral Health Are there requests for mental health support? SAMHSA
POC:
Phone:
Email Address:
SAMHSA Briefing
Email
Telephone
VTC
Web EOC
 
65 Worker Health / Safety What are the post-deployment screening requirements?
What resources are necessary to conduct the screening?
From where are the resources coming?
Where will the post-deployment screening be conducted?
EMG
POC:
Phone:
Email Address:
IRCT Federal Partners Briefing
Email
Telephone
VTC
Web EOC
Immediately / Until Complete
66 Recovery What is the demobilization plan?
Will the States require ongoing assistance?
EMG
POC:
Phone:
Email Address:
IRCT
RECs
OPDIVs
Briefing
Email
Telephone
VTC
Web EOC
Until Complete
67 Recovery What agencies/departments will be part of the Recovery effort? Plan? EMG
POC:
Phone:
Email Address:
OPDIVs Briefing
Email
Telephone
VTC
Web EOC
Until Complete
68 Recovery What medical, public service or other programs are impacted? EMG
POC:
Phone:
Email Address:
OPDIVs Briefing
Email
Telephone
VTC
Web EOC
Until Complete
69 Recovery

Are there any unmet needs?
Are there any additional medical needs of the at-risk population as they are discharged from the hospital?

EMG
POC:
Phone:
Email Address:
OPDIVs Briefing
Email
Telephone
VTC
Web EOC
Until Complete
70 Recovery Have the recovery issues been integrated into the After Action Report with other agencies? EMG
POC:
Phone:
Email Address:
OPDIVs Briefing
Email
Telephone
VTC
Web EOC
Until Complete

 

<<PreviousReturn to Top Next>>

  • This page last reviewed: August 06, 2013