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U.S. Department of Health and Human Services

Essential Elements of Information

ESF #8 Incident Manager (Radiological Dispersal Device Information Collection Plan)

This is a template for an RDD response Information Collection Plan (ICP). It is designed to provide a reference document for the Emergency Management Group (EMG) Information Cell when collecting information regarding RDD response. It is not designed to be used “as is” and must be modified to obtain the maximum benefit. EEIs should be added or deleted to the ICP for each operational period depending on the specific circumstances and phase of response. The two broad categories of EEIs to be collected are “Incident Specific EEIs” and “ESF #8 Functional Element EEIs”. The “Incident Specific EEIs” are designed to provide the Incident Manager (IM) situational awareness of the incident. The “ESF #8 Functional Element EEIs” are taken from the National Response Plan and are designed to provide the IM the information necessary to be appraised of the status of each of the functional areas of ESF #8 response that he/she is responsible for.

The Information Cell is responsible for completion of the matrix with the assistance of the Department/Agency (D/A) or OPDIV/STAFFDIV identified to provide input.  It is preferable to distribute the plan prior to the start of the next operational period to allow providing agencies and elements planning and acquisition time.

Instructions for Completion of ESF #8 Essential Elements of Information (EEI) Worksheet for Radiological Dispersal Device (RDD) Response Prior to distributing the ICP, the Information Cell should select the EEIs that are to be collected for the Operating Period specified.

Column 1, EEI Number - The reference number assigned to each EEI to be collected.

Column 2, Essential Element of Information – The category/functional element of data to be collected.

Column 3, Specific Information Required - The question to be answered or data to be provided by Department/Agency (D/A) or OPDIV/STAFFDIV identified in Column 4.

Column 4, Data Collector(s) - The Department/Agency (D/A) or OPDIV/STAFFDIV responsible for providing the requested information to the Information Cell.

Column 5, Data Source(s) – To be completed by the Data Collector. The source used by the data collector. Specify the name of report, providing agency, etc.

EEI Number (1)  Essential Elements of Information (2)  Specific Information Required (3) Data Collector (s) (4)  Data Source(s)
(5)
 
 1 Plume Modeling and Related Information  What is the projected location and spread of the plume in the potentially affected areas, to include the IMAAC plume models?  ASPR (SOC Watch Officers)

POC: SOC Watch Officers 
IMAAC 
 2 Radiation Measurements - Environmental  Have environmental radiation measurements been accomplished in the affected area(s)?  ASPR (SOC Watch Officers)
POC: SOC Watch Officers
CDC & Advisory Team for Environment, Food, and Health 
 First Responders
State and Local Radiation Monitoring Teams
Federal Radiological Monitoring and Assessment Center (FRMAC) Monitoring Teams
 3 Radiation Measurements - Human

Laboratory Analysis and Health Physics 
Have the Radiation Laboratory Response Network (RadLRN) Labs been alerted, what is the status?  ASPR (Planning)

POC: SOC Watch Officers 
Radiation Laboratory Response Network (RadLRN)
CDC Radionuclide Assay Lab and Health Physicists 
 4 Radiation Exposure Assessments - Human

Laboratory Analysis and Health Physics
 
Has CDC been alerted to deploy for human bioassay, contamination/dose assessment, and consultation in victim decontamination?  ASPR (Planning)
POC: SOC Watch Officers 

Radiation Laboratory Response Network (RadLRN)

CDC Radionuclide Assay Lab and Health Physicists

 5 Radiation Exposure Measurement  Are CDC health physicists alerted to deploy for field dosimetry and consultation in victim decontamination?  ASPR (Planning)

POC: SOC Watch Officers 
CDC 
 6 Medical Management  Has the Radiation Injury Treatment Network (RITN) been alerted?  ASPR (Planning)

POC: SOC Watch Officers 
Radiation Injury Treatment Network (RITN) 
 7 Medical Management  Has a Joint Field Office been established?  ASPR (Planning)

POC: SOC Watch Officers 
Radiation Injury Treatment Network (RITN) 

ABA 
 8 Planning and Coordination  Has a Joint Field Office been established?  ASPR (Operations)

POC: EMG Ops 
FEMA  
 9 Planning and Coordination  What response elements (if any) have deployed, including ERT-A, Human Services Assessment Teams, etc.? ASPR (Operations)

POC: EMG Ops 
FEMA 
 10 Staging Bases  When will DHS/FEMA identify staging bases?  ASPR (Operations)

POC: EMG Ops 
FEMA 
 11 Staging Bases  Where are the pre-staging bases?  ASPR (Operations)

POC: EMG Ops  
FEMA 
 12 Logistical Support  When will DHS/FEMA provide all non-medical logistical support to deploying federal partner personnel/teams?  ASPR (Logistics)

POC: EMG Logs 
ESF#8 Logistics Chief in JFO 
 13 Logistical Support  Is DOD assistance available to provide installation support for Federal medical capabilities?

What are the base operating support requirements for the type of Federal medical capabilities that the Primary Agency projects will be utilizing at DOD installations?

What are the requirements for personnel lodging and sustenance (meals, etc.)? 

DoD
POC:

 

 
 
 14 Logistical Support  What staging areas are being used by Federal responders?  ASPR (Logistics)

POC: EMG Logs 
FEMA 
 15 Logistical Support  What systems are in place to distribute necessary supplies, equipment and support for infrastructure deficits?  ASPR (Logistics)

POC: EMG Logs 
Quarter Master Inventory System 
 16 Transportation   Is DOD assistance available to provide bulk transport support for medical supplies/equipment/personnel?  DoD
POC: 
 
 17 Transportation   What is the status of transportation (assets and routes, including air, ground, rail and accessible transportation)?  DOT
POC: 
 
 18 Communications  Have communications been established with the JIC and State EOCs?  ASPA and EMG Ops

POC: EMG Public Affairs  
PAO and RECs 
 19 Assessment of Public Health/Medical Needs  What is the status of critical infrastructure in the affected area(s) (i.e. hospitals, urgent care facilities, EMS service, local/state public health departments, and mental health clinics)    IRCT, ASPR CIKR, SOC

POC: SOC 
 
 20 Assessment of Public Health/Medical Needs  What health services are available? Where?  IRCT, CDC, ASPR CIKR

POC: SOC 
 
 21 Assessment of Public Health/Medical Needs   What is the status of environmental assessments (i.e., air and water quality, etc.)? 

CDC

POC: DEOC Operations Support Branch 

 
 22 Assessment of Public Health/Medical Needs   What damage has occurred in the affected area (including injuries/fatalities)?  IRCT, ERT-A

POC: 
 
 23 Communications  What is the status of local/state public health public communication channels and technologies, including TTY and alternate formats, and services for persons with limited English proficiency? Have essential services been restored? Status of progress?  IRCT

POC: 
 
 24 Assessment of Public Health Needs  What is the State/Local policy for allowing citizens/people to return home?  IRCT

POC: 
 
 25 Health Surveillance What are the illness and injury surveillance needs and capabilities of the potentially affected state(s)?  CDC

POC: DEOC Operations Support Branch 
 
 26 Health Surveillance  Have there been any outbreaks/reports of abnormal diseases or disease rates?  CDC

POC: DEOC Operations Support Branch 
 
 27 Health Surveillance  Have outbreaks/reports of abnormal disease/injury or disease/injury rates been restored to pre-event levels?  CDC

POC: DEOC Operations Support Branch 
 
 28 Medical Care Personnel  What is the status of deploying personnel physical and mental health screening and availability of crisis counseling, vaccinations, immunizations, and other drug preventatives that may be needed?  OFRD,CDC, NDMS, ASPR, FOH, FDA, IHS

POC: 
 
 29 Medical Care Personnel  What capabilities by specialty will be required? (as an example for FMS)  ASPR (Planning)

POC: EMG plans 
RNA, MNAT, IRCT 
 30 Health/Medical Equipment and Supplies  Are SNS assets being pre-positioned; and if so, where are the intended sites   ASPR (Logistics), CDC

POC: EMG Logs 
 
 31 Health/Medical Equipment and Supplies  Does the potentially affected state(s) have adequate vaccination/immunization supplies? (or what percentage of the population can be covered?)  CDC

POC: DEOC Operations Support Branch 
 
 32 Health/Medical Equipment and Supplies  What is the projected requirement for medical supplies/ pharmaceuticals?  ASPR (Logistics), IRCT

POC: EMG Logs 
 
 33 Medical Management  What is the projected requirement for materiel and countermeasures for RDD response? What is the status of SNS?  ASPR (Logistics), IRCT

POC: EMG Logs 
CDC/SNS  
 34 Health/Medical Equipment and Supplies  Is DOD assistance available to provide critical medical resource logistics and distribution support?  DoD

POC:  
 35 Health/Medical Equipment and Supplies  What is the Federal plan for distribution and allocation of medical supplies to include main and alternate supply points and supporting terminals to be used or considered?  ASPR (Logistics)
POC: EMG Logs  
CDC/SNS  
 36 Health/Medical Equipment and Supplies  What are the Federal recommended levels of supply? And critical replenishment points?  ASPR (Logistics)
POC: EMG Logs 
FEMA Mob Centers 
 37 Health/Medical Equipment and Supplies  What are the recommended procedures for Federal use and local acquisition of supplies and services?  ASPR (Logistics)

POC: EMG Logs 
Contracting Officer 
 38 Patient Evacuation  Will DoD permit the use of TRAC2ES and the GPMRC to monitor and track all patient movements (air, sea, and ground), including movement of at-risk populations? DoD
POC: 
 
 39 Patient Evacuation  How far in advance will the determination for mandatory evacuation of the possible evacuation impact area be made?  ASPR (Planning)

POC: EMG plans 
NRCC Liaison, RRCC Liaison 
 40 Patient Evacuation  What measures are State and local officials taking to accommodate inbound relief traffic in light of possible evacuation route (counter flow)?  DOT

POC:  
 
 41 Patient Evacuation  Have evacuation/relocation sites been identified?  ASPR (Planning)

POC: EMG plans 
NRCC Liaison, RRCC Liaison 
 42 Patient Evacuation  Will Federal assistance be needed to evacuate patients in nursing homes, assisted living, or other residential care facilities?  ASPR (Planning)

POC: EMG plans 
RNA 
 43 Patient Evacuation  What is the projected requirement for the pre- and post-hospitalization regulating of patients (including at-risk), in order to integrate patients with transportation assets and definitive care facilities?  ASPR (Planning)

POC: EMG plans 
RNA  
 44 Patient Evacuation  Is DOD assistance available to provide patient transport/strategic lift capability support? and movement into definitive care (hospitals)?  DoD

POC: 
 
 45 Patient Evacuation  What is the projected requirement for aeromedical evacuation (ambulatory and non-ambulatory), including at-risk population?  ASPR (Planning)

POC: EMG plans 
RNA 
 46 Patient Evacuation  Is DOD assistance available to provide patient transport/ground transport capability support, including at-risk populations?  DoD

POC:
 
 47 Patient Evacuation  What is the projected requirement for ground movement of patients, including at-risk populations?    ASPR (Planning)

POC: EMG plans
 
RNA 
 48 Patient Care  Will FEMA establish mass care shelters in designated mobilization bases to care for non-medical attendants and family members of patients under the care of HHS Federal Medical Stations?  ASPR (Planning and Logistics)

POC: EMG plans 
 
 49 Patient Care  Is there a requirement for medical personnel to support Urban Search and Research Teams at staging areas and on missions (e.g., DMAT)?  ASPR (Planning)

POC: EMG plans 
 
 50 Patient Care  What is the hospital surge capacity in the anticipated path of the storm? Does it include at-risk needs?  ASPR (Planning)

POC: EMG plans 
 
 51 Patient Care  What is the NDMS bed availability? Does it include at-risk needs?  NDMS (VA, DoD)

POC:  
 
 52 Patient Care  What is the status of Federal health and medical facilities in the affected area? VA, DoD, IHS, HRSA, SAMSHA
POC:  
 
 53 Patient Care  What are the safety and health recommendations for facilities that cannot be evacuated (if requested by the state)? CMS
POC:  
See Regional Analysis and Louisiana Recovery Plan for facilities sheltering in place 
 54 Patient Care  Is DOD assistance available to provide medical surge capability support?    DoD 

POC:
 
 55 Patient Care  What is the non-NDMS bed status in the affected and surrounding areas, including at-risk population needs?  IRCT, OPEO CIKR
POC:   
 
 56 Patient Care  What is the status of each FMS: occupied beds, vacant/available beds, supplies & equipment, patient contacts and capacity for at-risk populations since last report?  IRCT

POC:  
 
 57 Safety and Security of Human Drugs, Biologics, Medical Devices, and Veterinary Drugs  What is the status of safety and security of human drugs, biologics, medical devices, and veterinary drugs in the affected area?  FDA

POC: FDA EOC 
 
 58 Blood and Blood Products  What is the projected requirement for blood product support?  ARC, AABBTF, DoD

POC: AABBTF 
 
 59 Food Safety  What number of FDA-regulated establishments (food, feed, drugs, medical devices, cosmetics) require inspectional follow-up by FDA?  FDA

POC: FDA EOC 
 
 60 Food Safety  What assistance have state officials requested from FDA, e.g., inspectional assistance, technical expertise, product sampling, and laboratory analysis?  IRCT, FDA
POC: FDA EOC
 
 61 Animal Food and Drug Safety  What is the status of the affected companies/facilities manufacturing or distributing animal food/feed and veterinary drugs in the impacted area?  FDA

POC: FDA EOC 
 
 62 Worker Health/Safety  Are sufficient procedures in place to monitor the physical and mental health and well-being of emergency workers; perform field investigations and studies to address worker health and safety issues; and provide technical assistance and consultation on worker health and safety measures and precautions?  DOL, CDC/NIOSH

POC:  
 
 63 All-hazard Public Health and Medical Consultation, Technical Assistance and Support  Have assessments of all hazards been accomplished in the affected area (assessing exposures on the general population and the at-risk)?  CDC
 
POC: DEOC Operations Support Branch 
 
 64 Behavioral Health Care  What plan is in place to gather baseline behavioral health data on deploying HHS personnel?  FOH, ASPR

POC:  
 
 65 Behavioral Health Care  What is the plan for behavioral health surveillance during/after the operation?  FOH, ASPR

POC: 
 
 66 Behavioral Health Care  What is the plan for distributing behavioral health-based tips to deploying personnel’s families and workplaces?  FOH, ASPR

POC:  
 
 67 Behavioral Health Care  What procedures/processes are in place to ensure behavioral health surveillance and prompt intervention is available as necessary  FOH, ASPR

POC:  
 
 68 Behavioral Health Care   What is the plan for behavioral health surveillance of assets deployed by HHS for ESF#8 missions?  IRCT

POC: 
 
 69 Behavioral Health Care   Has the potentially affected state(s) determined the status of in-patient behavioral health facilities? Are there any plans for evacuation?  POC:   
 70 Behavioral Health Care   Does the potentially affected state(s) need behavioral health care support in advance of RDD event; If yes, what are the detailed requirements (what is needed, where, and when, etc.?)   POC:   
 71 Behavioral Health Care   Does the potentially affected state(s) have adequate psychotropic medications? If not, develop detailed list of what needed, how much, by when?  POC:   
 72 Behavioral Health Care  Does the potentially affected state(s) plan to use EMAC for behavioral health resources? If yes, what are the gaps to be filled by federal resources?  POC:  SAMSHA for consultation and technical
 73 Behavioral Health Care Based on the need for pre-staging of behavioral health assets, has DMAT deployed any behavioral health assets? If so, how many, where, with what mission(s)?   NDMS

POC: 
 74 Behavioral Health Care  What behavioral health assets can HHS OPDIVS and ESF#8 partners roster and deploy for prestaging?  OFRD, EMG Ops

POC: 
 
 75 Behavioral Health Care  What is the projected requirement for DoD worker crisis counseling and mental health and substance abuse behavioral health capabilities/support?  DoD, ASPR (Human Services)

POC: 
 
 76 Behavioral Health Care  What does the State(s) need from the Federal Government for behavioral health care?  POC:   
 77 Behavioral Health Care What is the status of the need for behavioral health support to the FMS: diagnoses, occupied beds, vacant/available beds, types and amounts of psychotropics used, and patient contacts since last report?   POC: SAMSHA for consultation and technical assistance 
 78 Behavioral Health Care  What is the status of behavioral healthcare infrastructure (e.g., hospitals, clinics, etc.)?  ASPR (Human Services)

POC: 
 
 79 Behavioral Health Care  What behavioral health care response elements (if any) have deployed, including IRCT, ERT-A, etc.?  ASPR (Operations)

POC: EMG Ops
Human Services Rep to EMG 
 80 Behavioral Health Care  What is the plan for transitioning behavioral health care back to the state and local commuinities?  ASPR (Human Services)

POC:
SAMSHA for consultation and technical assistance 
 81 Behavioral Health Care   On a daily basis, what behavioral health care assets can HHS OPDIVS and ESF#8 partners deploy in support of the state(s)?  OFRD, ASPR

POC:  
SAMSHA for consultation and technical assistance 
 82 Behavioral Health Care   What is the current Common Operating Picture on federal behavioral health assets deployed in support of HHS’ ESF#8  POC:  Human Services Rep to EMG 
 83 Behavioral Health Care   What is the state(s) plan on applying for FEMA crisis counseling grants? What state(s) need assistance?  POC:   Human Services Rep to EMG 
 84 Behavioral Health Care   What is the behavioral health bed status in the affected and surrounding areas/ status of NDMS? (Occupied Beds/ Vacant Beds/ Bed Requirements)  NDMS

POC: 
 
 85 Behavioral Health Care   What behavioral health assets can HHS OPDIVs and ESF#8 partners roster and deploy as necessary after landfall?  OFRD, ASPR

POC:  
 
 86 Behavioral Health Care   What is the forecasted need for behavioral health care resources over the next 72 hrs – 1 week?  POC:   
 87 Behavioral Health Care   What behavioral health services are available and where?  POC:  SAMSHA for consultation and technical assistance 
 88 Behavioral Health Care   What is the status of behavioral health care facilities in the affected communities?  Have essential services been restored to them? What is the status of providers? What are the locations/contact information for the facilities/providers?  POC:  SAMSHA for consultation and technical assistance 
 89 Behavioral Health Care   Have rates of psychiatric illness been restored to pre-event levels? Progress toward?  ASPR (Human Services)

POC: 
 
 90 Behavioral Health Care   How long will surveillance efforts continue to monitor the rate of psychiatric illnesses in the affected areas?  ASPR (Human Services)

POC: 
 
 91 Public Health and Medical Information  Has response included the preparation and distribution strategy for safety messages in print, alternative formats and PSAs for radio and/or TV, including use of sign language interpreters and other non-English languages (e.g., food and water safety consumption and contamination, guidelines for decontamination etc.)  CDC, ASPA, ASPR Human Services   
 92 Public Health and Medical Information What local partners and NGOs are operational in affected areas with the capacity to deliver critical health/safety information to affected individuals/areas, including the at-risk population?  IRCT
POC: 
 
 93 Public Health and Medical Information Is there a threat from vector- borne disease?  CDC

POC: DEOC Operations Support Branch  
 
 94 Vector Control Is vector control assistance needed?  CDC

POC: DEOC Operations Support Branch  
 
 95 Potable Water, Wastewater and Solid Waste Disposal What is current status of potable water within the damaged area?  CDC

POC: DEOC Operations Support Branch 
 
 96 Potable Water, Wastewater and Solid Waste Disposal   Have environmental conditions (i.e. water supply, ground contamination) been restored to pre-event levels?  IRCT, CDC

POC:  
 


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  • This page last reviewed: August 13, 2012