* This topic applies to Nintex Workflow Enterprise Edition only
This workflow action will retrieve a series of meeting time suggestions based on a specified criteria.
To use the workflow action:
Locate the action in Workflow Actions Toolbox (located on the left hand-side);
Select the action, drag it onto the design canvas and drop it onto a design pearl.
Alternatively
To change the settings used by the action:
For more information on the other options in the drop-down, please refer to the Getting started with the Nintex Workflow designer.
Options for this action
Microsoft Exchange connection details
URL
This action connects to Microsoft Exchange using the Exchange web services.
- The URL of the Exchange web service.
- The credentials of an Exchange account that has the rights to create appointments in the mailbox of the users specified in the Attendees field.
Meeting Suggestion Properties
Attendees
The users that are to be invited to the proposed meeting.
Select People and Groups
To search for users, click on the address book icon on the right.
The configuration dialog allows the workflow designer to search for and/or add users to the Assignees list by one or more of the following methods:
- Internal Search: Entering a partial display name, email address or user account name and clicking on the magnifying glass will provide a list of matching users and groups from SharePoint as well as Active Directory.
- External email address: Enter an external email address manually. Where possible Nintex Workflow will resolve this to an actual user account.
- Lookup: Provides the option of adding a dynamic reference as an approver. e.g. Workflow variable, list field.
- Click the title bar to expand or collapse each option.
Start after
The beginning of the time span for the proposed meeting.
End by
The end of the time span for the meeting suggestion.
Meeting duration (minutes)
The length of the meeting suggestion.
Store result in
The results of the meeting suggestions will be stored in the workflow variable specified.
Advanced
Maximum results per day
The maximum number of meeting suggestions that will be returned for any given day.
Maximum non-business-hours results
The maximum number of meeting suggestions that will be returned that occur outside of the business hours set on the Exchange server.
Define "Good" threshold for attendance
The Good threshold for attendance is the percentage of attendees that must be able to attend a meeting suggestion for the suggestion to be given a "Good quality" status.
Minimum suggestion quality
The minimum meeting suggestion quality that is required for a meeting suggestion to be returned.
Result format
The format that the results will be returned as.
Get meeting suggestions