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U.S. Department of Health and Human Services

Flexibility for HPP Cooperative Agreement Recipient

Due to the significant workload related to the current Coronavirus Disease 2019 (COVID-19) response, ASPR is implementing the following flexibilities for HPP recipients:

NETEC, HPP Ebola Part B (RESPTCs), and HPP Cooperative Agreement COVID-19 Administrative Supplements: Consolidated COVID-19 Supplemental Work Plan and Budget Narrative/Justification and Submission Extension

ASPR issued additional guidance regarding the submission of the work plan and budget narrative/justification for the National Emerging Special Pathogens Training and Education Center (NETEC), HPP Ebola Part B, and HPP cooperative agreement COVID-19 administrative supplement awards. For each respective program, recipients may submit a consolidated work plan and budget narrative/justification for the two COVID-19 administrative supplement awards instead of a separate work plan and budget narrative/justification for each COVID-19 administrative supplement award. Recipients must submit the consolidated work plan and budget narrative and justification in a Grant Note in GrantSolutions by Wednesday, July 15, 2020. Recipients may use the attached Optional Work Plan Template.

If recipients have submitted the work plan and budget narrative/justification for the initial COVID-19 administrative supplement award, please submit the work plan and budget narrative and justification for the second administrative supplement award in a Grant Note in GrantSolutions by Wednesday, July 15, 2020.

Note: HPP does not require that the second work plan and budget narrative and justification be inclusive of the first work plan and budget/narrative/justification; however, please clearly indicate if the second work plan and/or budget narrative/justification is a complete replacement.

FY 2019/Budget Period 1 Hospital Preparedness Program (HPP) Cooperative Agreement

  • The Pediatric Surge Annex exercise requirement is waived for the FY 2019/Budget Period 1. ASPR will provide additional information regarding rescheduling the exercise.
  • The FY 2019/Budget Period 1 cooperative agreement ends June 30, 2020. If HPP recipients need to complete FY 2019/Budget Period 1 activities and have unobligated funds at the end of the performance period, they will need to submit a carryover request to the assigned HPP field project officer (FPO) and ASPR grants management specialist (GMS).
  • Upon written request by a recipient, HPP funds may, on a limited, case-by-case basis, be used to support response efforts if the activities fall within those authorized by the HPP’s statutory authority, section 319C-2, the HPP FOA, and the terms and conditions of the HPP notice of award. The activities also must support progress toward achieving ASPR’s four health care preparedness and response capabilities. In addition, the activities must meet the preparedness goals of the statute authorizing HPP. ASPR has reduced the normal 30-day request process to one to three business days for urgent requests. Please see the Use of HPP Funds for COVID-19 document for additional information.
  • HPP recipients (and sub-recipients) may delay the completion of FY 2019/Budget Period 1 activities and the submission of performance reports 90 days beyond the normal due date. For example: The due date for the HCC surge estimator tool is extended from March 31, 2020 to June 30, 2020. The due date for the pediatric surge annex is extended from June 30, 2020 to September 30, 2020.
  • The annual coalition surge test (CST) and annual hospital surge test (HST) are waived for the FY 2019/Budget Period 1. HCCs do not need to complete CST/HST information in the Coalition Assessment Tool (CAT); these related fields will be disabled. Further, this information will not be a requirement for end-of-year reporting.
  • COVID-19 activities may meet the joint HPP and Public Health Emergency Preparedness (PHEP) Program state-wide exercise requirement If during the activation there was active participation by PHEP recipients, HPP recipients, health care coalition partners, and emergency management partners, as verified by the after action report (AAR). To receive credit, recipients must document active involvement by each partner.

FY 2020/Budget Period 2 Hospital Preparedness Program (HPP) Cooperative Agreement

Streamlined FY 2020/BP2 Continuation Application Process and Extended Application Deadline

 

All HPP cooperative agreement recipients must submit the remaining components of the FY 2020/BP2 continuation application package no later than Monday, June 29, 2020 at 11:59 PM EDT. They include the:

  • SF 424B Assurances for Non-Construction Programs
  • SF-LLL Disclosure of Lobbying Activities;
  • Progress Update for FY 2019/Budget Period 1 (Please print the “Progress Update Report” from PERFORMS and include as an attachment for this component.)
  • Project Narrative
  • Detailed FY 2020/Budget Period 2 Work Plan (Please print the “Capability Work Plan Report” from PERFORMS and include as attachment for this component.)
  • Budget Narrative (Please print the “Budget Justification Report” and “Budget Detail Report” from PERFORMS and include as attachments for this component.)
  • Indirect Cost Rate Agreement
  • MYTEP – joint HPP/PHEP plan
  • EMSC support letter
  • HCC Sub-recipient scope of work
  • HPP Organizational Chart

Optional attachments:

  • Bona Fide Agent Status Documentation, if applicable
  • Recipient Level Direct Costs (RLDC) Waiver Request Letters of Support, if applicable
  • Isolated Hospital Classification Request, if applicable
  • Inventory Management Protocol, if applicable

Recipients must submit their application documents in a Grant Note via GrantSolutions.gov. Please contact your assigned ASPR grants management specialist for assistance and questions regarding the submission of the FY 2020/BP2 non-competing continuation application in GrantSolutions. ASPR expects to issue FY 2020/BP2 awards by July 1, as scheduled.

All awards will be subject to the general terms and conditions, budget conditions, and special programmatic terms and conditions following the review of the continuation applications.

Flexibility for Hospital Association Recipients

Recipients may submit a consolidated application for the two COVID-19 awards. Recipients must submit the application by Wednesday, July 15, 2020. Recipients must submit:

  1. Funding Distribution Plan: Recipients must submit a funding distribution plan for the second COVID-19 award (administrative supplement). If recipients made any changes to the initial funding distribution plan, they must submit a revised funding distribution plan for the initial COVID-19 award.
    • Recipients are strongly encouraged collaborate with regional hospital associations and metropolitan hospital councils to develop plans for funds distributions and to operationalize activities.
    • Recipients are strongly encouraged to consider a statewide approach to develop plans for funds distribution and to operationalize activities.
    • Funds may support member and non-member hospitals and other related health care entities, e.g., long-term care.
  1. Project Narrative: Please see NOFO [EP-U3R-20-001] regarding details for required sections.
    • Background
    • Capacity
    • Approach and Work Plan
    • Performance and Evaluation Strategy
  1. Additional Information
  2. Budget Narrative and Justification

The Approach and Work Plan and Budget Narrative and Justification may be consolidated for the two COVID-19 awards instead of providing a separate Approach and Work Plan and Budget Narrative and Justification for each COVID-19 award.

If recipients have submitted their application for the initial award, including the approach and work plan and budget narrative/justification, please submit the funding distribution plan, approach and work plan, and budget narrative/justification for the second award by Wednesday, July 15, 2020.

Note: If you have submitted your application for the initial award, HPP does not require that the second approach and work plan and budget narrative/justification be inclusive of the first work plan and budget narrative/justification; however, please clearly indicate if the second approach and work plan and/or budget narrative/justification is a complete replacement.


  • This page last reviewed: June 30, 2020