Public Health Emergency - Leading a Nation Prepared
The lead applicant for this award could be any one of the entities described above (e.g., a hospital, designated trauma center, a local health care facility, a political subdivision or state) applying on behalf of the partnership or a partnership or other legal entity consisting of all of the required members listed above.
Should applicants partner with entities across state lines, letters of support from the partnering state’s State Office of Public Health/Health, State Trauma Advisory Council (or equivalent), or State Office of Emergency Medical Services are not required unless the partnership is meant to be encompassing of “one or more states” in their entirety. For example, if the partnership is intended to be inclusive of the whole state of New York and the whole state of New Jersey, then letters of support from both state’s required entities will be requested. However, if the state of New Jersey would like to include New York City in their partnership, letters of support for state entities in New Jersey are required while those in New York are not.
Perhaps the easiest way to fulfill all of the statutorily required assurance statements would be to include an attestation of all three requirements in the letter of support from the State Public Health/Health Office. If this is not a reasonable or feasible option for your partnership there are other ways to fulfill this requirement. Only the first statement of assurance must come directly from the lead health officials in the state or territory; the other two can come from other appropriate parties (e.g. the primary applicant). If you seek to identify alternative means by which to fulfill the requirements, please request technical assistance from the program office by contacting Melissa.Harvey@hhs.gov.
Of note, there is no requirement for all key partners to provide equivalent statements of assurance in their letters of support. Each of the three statements of assurance need only be supplied once, so long as it is by the appropriate partner or official.
To strengthen your chances of success, be sure to include following elements, which are specified as funding preferences in the authorizing legislation:
Applicants are asked to submit statement of funding preference that describes eligibility for the applicable preference(s). Application of the funding preferences is at the discretion of ASPR.
Applicants are required to submit letters of support from:
Additional funding priority will be given to applicants that submit optional letters of support from:
Due to the short duration (1 year) and limited funds (up to $3 million) of these awards, the most desirable applicants will be mature entities that are able to demonstrate existing capabilities in the 5 required capability areas listed above.
ASPR will award additional points to applications that are able to demonstrate that the primary awardee in the partnership has the capability for ongoing, complex clinical management of patients requiring specialty expertise in (a) chemical; (b) radiation; (c) burn; (d) trauma; (e) high consequence infectious disease and/or (f) pediatrics.
ASPR provided Attachment C: Project Work Plan and Timeline as a suggested format for applicants to complete their work plan. Awardees must address all components included in the “objectives” and “activities” listed in Attachment C in their application. For example, an application should not only focus on one clinical specialty (e.g. pediatrics or infectious disease), when various clinical specialties are included in the objectives and activities.
Additional information about the scoring system, including detail about funding priorities and preferences, is included in the funding opportunity announcement.
Based on these requirements, state entities such as the State Office of Public Health/Health or State Office of Emergency Medical Services may simultaneously fulfill a number of roles on the grant. For example, they may fulfill the “one or more States” requirement of the partnership, submit a letter of support as required, and/or serve as a sub-awardee. If the state agency is designated as the required “one or more States” requirement of the partnership, it is also eligible to be the primary awardee and designate the Principal Investigator on the grant.
Of note, in most cases, state entities are more likely to fulfill the “one or more States” requirement than the requirement of “political subdivision.” Political subdivisions are generally a component within a state – a county, village, city, town, etc. and different from a state agency. Therefore, a county-level agency health department (for example) could be considered a political subdivision, but the state-level agency health department would not. If you suspect your agency may be an exception based on your specific state practices, please contact the program office for more specific guidance.
While the position’s job responsibilities and salary are designed to encompass work of a .25 FTE, the expectation of the employer is not limited to a set number of work hours, but rather the completion of all necessary tasks to meet the objectives of the grant that would naturally be attributed to the chief clinician.
While the job responsibilities and salary estimate of the Medical Director and Executive Director are designed to encompass work of a .25 FTE, the expectation of the employer is not limited to a set number of work hours, but rather the completion of all necessary tasks to meet the objectives of the grant that would naturally be attributed to the chief clinician and chief executive.
Please refer to the FOA for a complete list of funding restrictions.
MAINTENANCE OF FUNDING: EXAMPLE
STATE EXPENDITURES - HEALTH CARE PREPAREDNESS
FOR FY 18, STATE X SHALL MAINTAIN EXPENDITURES FOR HEALTH CARE PREPAREDNESS OF AT LEAST $4,850,000.
States and non-Federal entity’s financial systems must be sufficient to permit the preparation of reports required by general and program-specific terms and conditions; and the tracing of funds in accordance with Federal statutes, regulations and the terms and conditions of the Federal award.
There are two primary methods of selecting a subcontractor: sole/single source selection or competitive bidding. A detailed justification is required with the proposal for all types of procurements.
Partnerships shall maintain all documentation that substantiates the answers to these measures (site visits, surveys, exercises, etc.) and make those documents available to Federal staff as requested during site visits or through other requests. The required mid-year and end-of-year reports should also include status updates related to these performance measures.
Furthermore, according to the statutory requirements, the Secretary may not award a cooperative agreement to an eligible entity unless the application submitted by the entity is coordinated and consistent with an applicable State All-Hazards Public Health Emergency Preparedness and Response plan and relevant local plans.
Funding preference is able to be applied for applicants that can demonstrate the ability to coordinate among greater than 51% of the healthcare facilities and hospitals in the geographic area served by the partnership.
It is important to note that the directly funded cities through HPP (New York City, Chicago, and LA County) are not considered states for the purposes of this FOA. If they wish to apply, they must coordinate with their larger states, New York State, Illinois, and California.
The plan gap analysis should be conducted for the home state of the partnership. Efforts to scale the effort across any additional partner states will be appreciated but not required.
ASPR provided Attachment C: Project Work Plan and Timeline as a suggested format for applicants to complete their work plan. Awardees must address all components included in the “objectives” and “activities” listed in Attachment C in their application.
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