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U.S. Department of Health and Human Services

The BARDA BAA Toolkit

The following tools and templates will help you develop your White Paper/Quad Chart and Full Proposal in response to the BARDA Broad Agency Announcement (BAA). For more information, review the full BARDA BAA (BAA-18-100-SOL-00003).

Prior to submitting an application, BARDA strongly recommends that you participate in a TechWatch Meeting.

The application process occurs in two stages:  1) Quad Chart and White Paper; and 2) Full Proposal.


Stage 1: Quad Chart and White Paper

Your Stage 1 submission provides a brief summary of your project and consists of three components: the Quad Chart, White Paper, and Rough Order of Magnitude. Specific instructions for preparing each of these components are provided in Part V: Quad Chart/White Paper Instructions (Stage 1) of the BARDA Broad Agency Announcement.

The White Paper provides a brief technical discussion of the Offeror’s objective, approach, level of effort, and the nature and extent of the anticipated results.

Table 1:  Components of a White Paper Submission

Item Name Required Details, Samples,
and Templates

Quad Chart

Yes

Quad Chart Template (Word)​
Quad Chart Template (PDF) 

White Paper

Yes

BARDA BAA, (pgs. 57-58 - White Paper)

Rough Order of Magnitude

Yes

BARDA BAA, (pg. 58 - Rough Order of Magnitude)



Stage 2: Full Proposal

The Full Proposal contains two separate volumes. Volume I is a Technical Proposal and Volume II is a Cost Proposal. In accordance with the guidance provided in Part VI: Full Proposal Instructions of the BARDA BAA, each volume will have separate related attachments.

Volume I: Technical Proposal

The Technical Proposal describes the program relevance, technical merits, and offeror’s capabilities. Do not include cost information in your Technical Proposal.

Samples and templates for many of the components of the Technical Proposal are provided in the table below.

Table 2:  Components of a Full Proposal Submission

Item Name Required Details, Samples,
and Templates

Statement of Work (SOW)

Yes

Contractual Statement of Work Template

Work Breakdown Structure (WBS)

Yes

Work Breakdown Structure sample

Gantt Chart/Integrated Master Schedule (IMS)

Yes

Gantt Chart sample

Contract Milestones/Deliverables Chart

Yes

Contract Milestones/Deliverables Chart sample

Project Management Plan

Yes

Project Management Plan sample

Risk Management Plan

Yes

Risk Management Plan sample

Subcontractor Management Plan*

No

Subcontractor Management Plan sample

*Subcontractor Management Plan is strongly recommended but not required.


Other items to include and specific instructions for preparing these items are provided in the BARDA BAA.

Volume I: Technical Proposal Attachments

Attachments to Volume I contain supplemental data that accompany the Technical Proposal. Attachments to include in the Technical Proposal are listed below.

If a particular item is not relevant to the proposed effort, state that it is not applicable along with any supporting justification.

Table 3:  Technical Proposal Attachments

Item # Item Name Required Details, Samples
and Templates

1

Updated Quad Chart

Yes

Quad Chart tem​plate (Word)​
Quad Chart Template (PDF)

2

Protection of Human Subjects

If applicable

Protection of Human Research Subjects (45 CFR 46)

3

Animal Welfare

If applicable

Office of Laboratory Animal Welfare

4

Intellectual Property

Yes

BARDA BAA, pg. 68 - Intellectual Property

5

Biographical Sketches

Yes

BARDA BAA, pg. 68 - Biographical Sketches

6

Use of Select Agents

If applicable

Federal Select Agent Program
Agriculture Select Agent Services

7

Laboratory License Requirements

If applicable

BARDA BAA, pg. 68 - Laboratory License Requirements

8

Target Product Profile

Yes*

Target Product Profile templates (Word)​
Target Product Profile templates (PDF)

9

Supporting Data

No

BARDA BAA, pg. 69 - Supporting Data

11

FDA Communication

Yes

BARDA BAA, pg. 66 - FDA Communication

*Not required for diagnostics, ventilators, respiratory protective devices, platforms, modeling, and visual analytics.


Volume II: Cost Proposal

The Cost Proposal contains sufficient information for meaningful evaluation. The detailed costs in the proposal must readily track back to the costs presented in the summary, WBS, IMS, and SOW.

A full list of items to include in the Cost Proposal and specific instructions for preparing these items are provided in the BARDA BAA.

Volume II: Cost Proposal Attachments

Attachments to Volume II contain supplemental data of a cost and non-cost nature that accompany the Cost Proposal.

Attachments to include in the Cost Proposal are listed below. If a particular item is not relevant to the proposed effort, state that it is not applicable along with any supporting justification.

Table 4:  Cost Proposal Attachments and Reference

Item # Item Name Required Details, Samples
and Templates

1

DUNS, TIN, CAGE, and NAICS

Yes

DUNS Exit Icon
TIN Exit Icon
CAGE Exit Icon
NAICS Exit Icon

2

Representation and Certifications

Yes

System for Award Management

3

Breakdown of Proposed Estimated Costs

Yes

Breakdown of Estimated Proposed Costs Workbook

4

SF-424, SF-424A, SF-424B, SF-LLL

If applicable

SF Family of Forms
Applying for Grants

5

HHS Small Business Subcontracting Plan

If applicable

Small Business Subcontracting Plan

6

Summary of Related Activities

Yes

Summary of Related Activities Template (Word)​
Summary of Related Activities Template (PDF)

7

Lobbying Activities

Yes

Grants: SF-LLL: Disclosure of Lobbying Activities
Contracts: HHSAR 352.203-70

8

Report of Government-Owned, Contractor-Held Property

If applicable

Government Furnished Property Workbook
FAR 52.245-1

9

Financial Capacity and Annual Financial Report

Yes

BARDA BAA, pg. 76 - Financial Capacity and Annual Financial Report

10

Past Performance Contact Information

Yes

BARDA BAA, pgs. 76-77 - Past Performance Contact Information

11

Reason for the Proposed Award Type

If applicable

BARDA BAA , pg. 8 - Reason for the Proposed Award Type

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  • This page last reviewed: January 17, 2019