Public Health Emergency - Leading a Nation Prepared
The following tools and templates will help you develop your White Paper/Quad Chart and Full Proposal in response to the BARDA Broad Agency Announcement (BAA). For more information, review the
full BARDA BAA (BAA-18-100-SOL-00003).
Prior to submitting an application, BARDA strongly recommends that you participate in a
The application process occurs in two stages: 1) Quad Chart and White Paper; and 2) Full Proposal.
Your Stage 1 submission provides a brief summary of your project and consists of three components: the Quad Chart, White Paper, and Rough Order of Magnitude. Specific instructions for preparing each of these components are provided in Part V: Quad Chart/White Paper Instructions (Stage 1) of the
BARDA Broad Agency Announcement.
The White Paper provides a brief technical discussion of the Offeror’s objective, approach, level of effort, and the nature and extent of the anticipated results.
Table 1: Components of a White Paper Submission
Quad Chart Template (Word)Quad Chart Template (PDF)
BARDA BAA, (pgs. 57-58 - White Paper)
Rough Order of Magnitude
BARDA BAA, (pg. 58 - Rough Order of Magnitude)
The Full Proposal contains two separate volumes. Volume I is a Technical Proposal and Volume II is a Cost Proposal. In accordance with the guidance provided in Part VI: Full Proposal Instructions of the BARDA BAA, each volume will have separate related attachments.
The Technical Proposal describes the program relevance, technical merits, and offeror’s capabilities. Do not include cost information in your Technical Proposal.
Samples and templates for many of the components of the Technical Proposal are provided in the table below.
Table 2: Components of a Full Proposal Submission
Statement of Work (SOW)
Contractual Statement of Work Template
Work Breakdown Structure (WBS)
Work Breakdown Structure sample
Gantt Chart/Integrated Master Schedule (IMS)
Gantt Chart sample
Contract Milestones/Deliverables Chart
Contract Milestones/Deliverables Chart sample
Project Management Plan
Project Management Plan sample
Risk Management Plan
Risk Management Plan sample
Subcontractor Management Plan*
Subcontractor Management Plan sample
Other items to include and specific instructions for preparing these items are provided in the
Attachments to Volume I contain supplemental data that accompany the Technical Proposal. Attachments to include in the Technical Proposal are listed below.
If a particular item is not relevant to the proposed effort, state that it is not applicable along with any supporting justification.
Table 3: Technical Proposal Attachments
Updated Quad Chart
Quad Chart template (Word)Quad Chart Template (PDF)
Protection of Human Subjects
Protection of Human Research Subjects (45 CFR 46)
Office of Laboratory Animal Welfare
Use of Select Agents
Federal Select Agent ProgramAgriculture Select Agent Services
Laboratory License Requirements
Target Product Profile
Target Product Profile templates (Word)Target Product Profile templates (PDF)
BARDA BAA, pg. 69 - Supporting Data
BARDA BAA, pg. 66 - FDA Communication
The Cost Proposal contains sufficient information for meaningful evaluation. The detailed costs in the proposal must readily track back to the costs presented in the summary, WBS, IMS, and SOW.
A full list of items to include in the Cost Proposal and specific instructions for preparing these items are provided in the
Attachments to Volume II contain supplemental data of a cost and non-cost nature that accompany the Cost Proposal.
Attachments to include in the Cost Proposal are listed below. If a particular item is not relevant to the proposed effort, state that it is not applicable along with any supporting justification.
Table 4: Cost Proposal Attachments and Reference
DUNS, TIN, CAGE, and NAICS
Representation and Certifications
System for Award Management
Breakdown of Proposed Estimated Costs
Breakdown of Estimated Proposed Costs Workbook
SF-424, SF-424A, SF-424B, SF-LLL
SF Family of FormsApplying for Grants
HHS Small Business Subcontracting Plan
Small Business Subcontracting Plan
Summary of Related Activities
Summary of Related Activities Template (Word)Summary of Related Activities Template (PDF)
SF-LLL: Disclosure of Lobbying ActivitiesContracts:
Report of Government-Owned, Contractor-Held Property
Government Furnished Property WorkbookFAR 52.245-1
Financial Capacity and Annual Financial Report
BARDA BAA, pg. 76 - Financial Capacity and Annual Financial Report
Past Performance Contact Information
BARDA BAA, pgs. 76-77 - Past Performance Contact Information
Reason for the Proposed Award Type
BARDA BAA , pg. 8 - Reason for the Proposed Award Type
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