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U.S. Department of Health and Human Services

Application Review Process

Applicants are required to adhere to the administrative and program review criteria that is listed in the particular FOA under which they are applying. 

The application evaluation includes the receipt and review of grant applications submitted by potential recipients. The Division of Grants Management (DGM) oversees the review and evaluation of grant applications to ensure reviewers and agency personnel comply with management policies and regulations, and with sound business management practices.
The Program Management Office (PMO) evaluates grant applications for their programmatic value and determines which applications best meet program goals and offer maximum potential for success.

Receipt and Screening

This step involves receiving and officially logging incoming applications. Applications are screened to ensure they are properly completed. DGM receives and screens the grant applications for completeness and eligibility of the applicant.

Objective Review

This involves evaluation of the technical aspects of grant applications through the objective review process. After the technical evaluation is completed, a preliminary decision is usually made and documented on a technical merit rankings list using the criteria outlined in the FOA. The PMO provides technical experts who participate in the independent/objective review and develop the technical or merit rankings list.

Business Management Evaluation

This involves evaluation of the business management capability of applicants based on information contained in the application, additional information as requested, and a review of prior performance as a recipient. If necessary, a pre-award business management review is conducted. This step also involves reviewing the application and other financial and agency documents to ensure the applying agency has the fiscal and administrative procedures in place to properly administer and account for the federal funds.

Cost Analysis

This involves conducting a detailed cost analysis of the proposed budget submitted by the grant applicant to determine if costs are allowable, allocable, and reasonable. The Grants Management Office performs cost analysis activities.

  • This page last reviewed: January 17, 2019