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U.S. Department of Health and Human Services

Explanation of Sections in Notice of Award

The Notice of Award (NoA) sets forth pertinent information about the grant, including, but not limited to, the following:

Authorizing Legislation - The statutory authority establishing a Federal program, either indefinitely or for a specified period of time.  Authorizing legislation is generally a prerequisite for appropriations.

Date issued -   Date the NoA was issued by the awarding office.  Note this date may differ from the office project and budget start dates (section 6 and 7)

CFDA No.  – Catalog of Federal Domestic Assistance Number

Assistance Type – identifies whether the award being issued is a grant, cooperative agreement of other assistance mechanism.

  • Grant - A financial assistance support mechanism providing money, property or other direct assistance in lieu of money, or both, to an eligible entity to carry out an approved project or activity in support of a public purpose and not the direct benefit of the government.
  • Cooperative Agreement - A financial assistance support mechanism used when there will be substantial Federal programmatic involvement.

Grant No. – unique identifier tide to this grant.  All correspondence should include this grant number.

Action Type –  HHS codes to identify what type of action each NoA indicates:

  • 1= new award;
  • 5= non-competing continuation award;
  • 6 = administrative changes
Project Period – The time frame projects are programmatically approved for support. The total project period consists of the initial competitive segment, any additional competitive segments authorized by approval of a competing continuation application, and any non-competing extensions. This does not constitute a commitment by the federal government to fund the entire project period. Each budget period within the project period is subject to the availability of funds and satisfactory progress of the project or program.

Budget Period – Budget periods usually are 12 months long; however, shorter or longer budget periods may be established for programmatic or administrative reasons. The NoA will show the total approved budget for the applicable budget period, including direct costs and, if applicable, indirect costs as well as any required matching or cost sharing

Grantee Name and Address - The organization that is legally accountable for the performance of the award and the expenditure of funds. Any correspondence will be sent to this address

Grantee Project Director - The individual, designated by the recipient, responsible for the scientific, technical, or programmatic aspects of the grant and for day-to-day management of the project or program. In some instances this person may also be referred to as the Principal Investigator or PI.

Grantee Authorizing Official – The designated representative of the applicant/recipient organization with authority to act on the organization’s behalf in matters related to the award and administration of grants.

Approved Budget – The financial expenditure plan for a grant-supported project, program, or activity, including revisions approved by ASPR and permissible revisions made by the recipient. The approved budget consists of Federal (grant) funds and, if applicable, non-Federal participation in the form of matching or cost sharing.

Recommended Future Support –  If indicated, the amount of funding that a grantee may request in each continuation year of the award, if funds are available and the grantee complies with the terms of the award.

Program Income -  Gross income earned by a recipient, subrecipient, or a contractor under a grant directly generated by the grant-supported activity or earned as a result of the award.

  • Additive  - Added to funds committed to the project or program and used to further eligible project or program objectives
  • Deductive - Deducted from total allowable costs of the project or program to determine the net allowable costs on which the Federal share of costs will be based
  • Matching - Used to satisfy all or part of the non-Federal share of a project or program
Order of precedence - the "order of precedence" explains the laws and regulations that govern the award. It is the grantee's responsibility to know and follow the rules and regulations in this section.

Grants Management Officer (GMO) -  the ASPR official responsible for the business management and other non-programmatic aspects of an award. The GMO is the only official authorized to obligate the OPDIV to the expenditure of Federal funds or to change the funding, duration, or other terms and conditions of an award. 

Vendor Code - A three-part coding scheme of 12 characters used in PMS to identify organizations and individuals.

Document No. – The codes used to access the Payment Management Accounts.

  • This page last reviewed: January 17, 2019