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U.S. Department of Health and Human Services

Promising Practices for Subrecipient Monitoring

  • Develop risk-based approach to target subrecipient monitoring efforts  
  • Review invoices and monthly reports to ensure compliance with proposed plans
  • Perform liquidity test to determine financial viability
  • Review of A-133 Single Audit findings to determine compliance issues *
  • Hire regional administrators to identify issues and monitor subrecipients
  • Ensure audit resolution/ corrective action plans are being carried out
  • Review subrecipient reporting on to look for outliers
  • Perform regular program review by consultants to determine if any compliance issues are present
  • Create statement of work with specific requirements
  • Propose Statutory/Regulatory Changes
  • Institute vendor agreements to address service expectations and adhere to rules
  • Provide technical assistance for monitoring and oversight via meetings, workshops or webinars
  • Establish milestones for subrecipients.
  • Analyze monitoring plan to assess if any performance issues are present
  • Review progress reports from subrecipients to determine level of performance
  • Generate statement of work with specific requirements including performance targets
  • Contracting Officer Representative (COR) assures performance and quality of deliverables
  • Use contracts to review and improve data collection systems to make certain performance can be tracked

  • This page last reviewed: November 20, 2017