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Global Settings

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The Global Settings page is used to set Nintex Workflow settings including email, verbose logging, allowed actions, and other application options for the web farm.

Configuring Global Settings

Prerequisites: Import Nintex Workflow licensing, configure database settings, and configure  web application activation.

To configure the Global Settings:

  1. Navigate to SharePoint Central Administration.
  2. In the Quick Launch, click Nintex Workflow Management and then click Global settings.
  3. Fill in the appropriate details for your environment and then click OK.

It is now possible to Activate Nintex Workflow.

Field descriptions

The Global Settings page has fields in the form of the following section labels and selections.

Section Selection Description
Email settings Outbound SMTP Server Name of outbound SMTP server for sending emails from workflows.
Email settings SMTP server requires authentication Passes the specified username and password to the SMTP server.
Email settings Username Username to pass to the SMTP server. (Available when the option SMTP server requires authentication is selected.)
Email settings Password Password to pass to the SMTP server. (Available when the option SMTP server requires authentication is selected.)
Email settings From Address Email address to use as "From" address in emails.
Email settings Reply To Address Email address to use as "Reply To" address in emails.
Email settings Character Set Character encoding to use in emails. Example: 65001 (Unicode UTF-8).
Email settings Specify different encoding for plain text emails Character encoding to use in emails that are plain text format.
Email settings Specify different encoding for SMS messages Character encoding to use in SMS messages.
Email settings Use css styles in HTML emails Uses styles from Cascading Style Sheets (CSSs) in emails that are HTML format.
Email settings Location of stylesheet containing email styles Path (after "/_layouts/") to Cascading Style Sheet (CSS) used in HTML emails. Default: NintexWorkflow/htmleditorstyles.css
Instant messaging settings

When OCS/Lync is selected, provides the following settings.

  • From sip address
  • From domain user (domain\username)
  • Password
  • OCS/Lync server
  • Transport

Configure the server settings to allow Nintex Workflow 2013 to integrate with OCS/Lync. Enabling OCS/Lync integration allows the Get user status action, the Get users by status action and LazyApproval via instant messaging to be used.

Upgrade note: If the Nintex Workflow 2013 OCS Integration component is installed and configured for the web farm, the Instant messaging settings section will be configured to use LCS by default. If Office Communication Server 2007 is used, select the option OCS/Lync to enable the new functionality. If Live Communications Server 2003/2007 is used, leave the setting as LCS. The Get current status action, Get users by status action and LazyApproval via instant messaging is not compatible with Live Communications Server 2003/2007.

Allow automatic mapping of Nintex Workflow Content Databases Enable automatic database mapping ​When enabled, displays the option “Any available workflow content database” on the Manage Database Mappings page; when this option is selected on the Manage Database Mappings page, the system automatically maps the indicated SharePoint content database to any available Nintex Workflow content database the first time a workflow is run. When disabled, requires explicit selection of a Nintex Workflow content database for mapping to each SharePoint content database. 
Conditional workflow settings Allow "System Account" to trigger conditional workflows

​When enabled, allows the SharePoint Runtime account "System Account" to initiate workflows that have conditional start configurations. For more information on conditional start configurations, see Workflow Settings.

Default: Enabled.

Enforce safe looping

Enforce safe looping

Helps prevent excessive looping iterations by automatically adding a hidden delay at the end of each iteration of the action Loop. For more information, see Preventing excessive looping iterations.

Enable maximum loop threshold

Enable maximum loop threshold

When enabled, stops workflow instances containing loop actions (​Loop or State Machine) that iterate beyond the specified threshold. For more information, see Preventing excessive looping iterations.

Enable maximum loop threshold

Maximum loop iterations per action instance per day

Number of loop iterations to use as threshold.

Enforce allowed actions at run time

 

Executes actions only if they are marked "Allowed" (if the action has this option).

When the Enforce allowed actions at run time option is enabled, a workflow that contains an action that is not marked as Allowed will cause the workflow to error. However, not all actions are affected by this option. Actions that don't apply to this option are actions that are native within Microsoft SharePoint Server 2013. 

Global settings are cached and refreshed automatically every 15 minutes. For changes take effect immediately, perform an IISRESET and restart the Windows SharePoint Services timer service.

Allow the Execute SQL action to impersonate the application pool identity

Allow Execute SQL action to use the application pool identity

Allows the workflow action Execute SQL to connect to the database as the application pool identity.

Allow workflow schedules to impersonate the system account

Allow workflow schedules to impersonate the system account

Allows workflow schedules to execute using a system account identity.

Allow entry of user credentials

Allow entry of user credentials in

Allows entry of manually defined credentials in the indicated areas.

  • Constants page only : Manage workflow constants page.
  • Constants page and action dialog : Manage workflow constants page and action configuration dialog box.
  • Neither : No entry of manually defined credentials is allowed.

For more information, see Workflow Constants.

Allow sending notifications on behalf of another user

Allow sending on behalf of another user

Allows configuration of "From" field in actions that send emails.

Allow 'Run now' on actions that interact with external data

Allow 'Run now' on actions that interact with external data

Makes "Run now" feature available in actions that interact with data or systems outside of the workflow.

Allow 'Run now' on actions that interact with external data

Allow on sites that use workflow change approval

Allows "Run now" on sites that use workflow change approval.

Allow verbose workflow logging

Allow verbose workflow logging

Provides option to enable verbose workflow logging to assist with debugging workflows.

Allow verbose workflow logging

Number of days to keep verbose logs

Number of days to keep verbose logs.

Enforce message header and footer

Enforce message header and footer

Includes the configured header and footer in all email notifications.

Specify a default task list name

Default task list name

Name for the default task list used with Nintex Workflow. Default value: Workflow Tasks.

Specify a default task list name

Edit the default task list name for other languages

Displays the Manage the default task list name page for editing names by language.

Long term delegation

Allow long term task delegation

Allows users to set tasks to be delegated for a time period.

Site administrators long term delegation

Allow site administrators to set long term delegation for other users

Allows site administrators to set tasks to be delegated for a time period for other site users.

Notification preferences

Allow user notification preferences

Allows users to set their message notification preferences.

Workflow schedule permissions

Require designer permissions to work with workflow schedules

Requires Web Designer permissions to modify or create a workflow schedule. If disabled, only contribute permissions are required.

Task form properties view

View name for the task page to use

Name of view for the approval and review task pages to use when displaying item properties.

Default workflow start page

Default start workflow page URL

URL of page to use for starting workflows.

Default task edit page

Default task edit page URL

URL of page to use for editing workflow approval and reviewing tasks.

Default task view page

Default task view page URL

URL of page to use for viewing workflow approval and reviewing tasks.

Default task edit page for Flexi tasks

Default task edit page URL

URL of page to use for editing workflow Flexi tasks.

Default task view page for Flexi tasks

Default task view page URL

URL of page to use for viewing workflow Flexi tasks.

Workflow statistics permissions

Who can see workflow statistics

Allows the selected type of user to view workflow statistics.

  • No one
  • Site readers
  • Site administrators

Related topics

Global Settings